ADVERTISEMENT FOR BIDS

Sunset Holler Inc.

7 East Second Street, Suite 209

Richmond, VA 23224

Separate sealed Bids for the Southern Gap Amphitheater Project for Sunset Holler Inc. which consists of the construction of a 2,500-seat amphitheater; will be received by Matt Boyd, Planner, at the Cumberland Plateau Planning District Commission, 224 Clydesway Drive, Lebanon, VA 24266, P.O. Box 548, Lebanon, VA 24266, until 2:00 P.M., local prevailing time, on September 12th , 2025, and then at said office publicly opened and read aloud. Submissions may also be submitted electronically to: cppdc@outlook.com. All electronic submissions sent via email should request a delivery receipt and a read receipt.

The Contract Documents may be examined at the Cumberland Plateau Planning District Commission office, 224 Clydesway Drive, Lebanon, VA 24266; at Tera Tech Engineering Services, 1039 Walnut Street, Grundy, VA 24614; and online at: https://drive.google.com/drive/folders/1Y5Btf5JjwJmzHJDaZ-MOKE5m43A-OuBd?usp=sharing

A non-mandatory Pre-Bid Conference will be held on August 21st, 2025, at 10:00 A.M. All interested parties are requested to meet the Engineer at the Visitors Center at Southern Gap Outdoor Adventure, 1124 Chipping Sparrow Rd, Grundy, VA 24614 at that time.

Please direct all questions to Matthew Boyd, Planner at the Cumberland Plateau Planning District Commission. Please see contact information below:

Matthew Boyd, Planner

Cumberland Plateau Planning District Commission

224 Clydesway Drive

P.O. Box 548

Lebanon, VA 24266

(276) 889-1778

mboyd@cppdc.org

ANTICIPATED PROJECT SCHEDULE

- Invitation to Bid issued: August 13th, 2025

- Pre-Bid Meeting: August 21st, 2025

- Last Day for Questions: September 8th, 2025

- Bids Due: 2PM on September 12th, 2025

- Bid Opening: 2PM on September 12th, 2025

Withdrawal of bids shall be according to procedure (i) of the Virginia Public Procurement Act and to the Code of Virginia (§ 2.2-4330). Bids must be accompanied by Bid security as specified in the Instructions to Bidders. Each Bidder must be licensed as a Class A contractor in the State of Virginia; Bidders are instructed to review the Code of Virginia, Title 54.1, Chapter 11, prior to bidding.

This is a federally assisted project. Bidders and Contractors performing work under this advertisement are bound by the requirements of President’s Executive Order 11246 as amended by Executive Order 11375; Title VI of the Civil Rights Act of 1964; Section 109 of Title I of the Housing and Community Development Act of 1974, as amended; Section 3 of the Housing and Urban Development Act of 1968; the Immigration Reform and Control Act of 1986; the Davis-Bacon Act; the Copeland “Anti-Kickback” Act; the Contract Work Hours and Safety Standards Act; and Public Law 100 202.

MBE/WBE firms are encouraged to submit bids. Bidders must certify that they do not or will not maintain or provide for their employees any facilities that are segregated on the basis of race, color, creed, or national origin. The Owner does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1.

The Contract is to be awarded on a lump sum basis and shall be awarded to the lowest responsive and responsible Bidder. The Owner reserves the right to reject any and all Bids if it appears in its best interest to do so. The Owner also reserves the right to negotiate with the lowest responsible and responsive bidder to meet available funding, giving consideration to materials, construction, techniques, reduction of items in the total bid, timing of the project, and other items as apparent so long as the project remains in conformity with the project goals.

By: Asher McGlothlin, Director/President, Sunset Holler, Inc.

Date: August 13th, 2025

4/23/2020 Project Update Press Release

Sunset Holler, Inc. is proud to announce that it has completed its initial fundraising phase for the Southern Gap Amphitheater Project (“the Amphitheater”).  The Amphitheater will be a first class performance venue sited at Southern Gap that will host live music performances, film screenings, speaking engagements, weddings, sports, and corporate events – all with breathtaking panoramic views of the surrounding peaks and ridgelines. 

The resources from this initial fundraising phase will be utilized to fund the design work for the Amphitheater.  The Board of Sunset Holler is extremely grateful for this funding, which came in through grants from the Virginia Tobacco Region Revitalization Commission and The Thompson Charitable Foundation as well as a generous donation from a Buchanan County resident.

Sunset Holler publicly solicited bids to design the Amphitheater and, in response, received a number of impressive proposals from top-notch architecture and design firms with substantial experience with similar projects.  The board ultimately voted to move forward with a design team led by VMDO Architects, based out of Charlottesville, Virginia. VMDO’s design team includes:

·         Terra Tech Engineering from Grundy, Virginia, as the Civil Engineer;

·         Theater Consultants Collaborative from Chapel Hill, North Carolina, as the Theater and A/V consultant;

·         Setty & Associates International from Washington, D.C., as the Mechanical, Electrical, and Plumbing Engineer;

·         Dunbar Milby Williams Pittman & Vaughan from Richmond, Virginia, as the Structural Engineer;

·         JJM Design from Charlottesville, Virginia, as the Landscape Architect; and

·         Creative Acoustics, LLC from Westport, Connecticut, as the Acoustician.

Sunset Holler is also excited to announce that in September 2019, it added two new members to its Board of Directors: Justice Elizabeth A. McClanahan and J. Brent Justus, Esquire. Justice McClanahan is the current Dean of the Appalachian School of Law in Grundy and is a retired Justice of the Supreme Court of Virginia. Brent Justus is an antitrust lawyer and a partner at McGuireWoods, LLP in Richmond, Virginia. Both are natives of Buchanan County.  The remainder of Sunset Holler’s board is comprised of Buchanan County natives Alex McGlothlin, Colby Raines, and Asher McGlothlin.

Sunset Holler is currently in the initial design phase of the Amphitheater, which is set to be complete by late June 2020. Once this phase is completed, there will be schematic drawings and a site plan for the Amphitheater as well as a construction cost estimate that will be used to raise funds to cover the cost of construction.

Sunset Holler, along with the members of our design team, would like to invite all members of the Buchanan County community, past and present, to attend a virtual public meeting that we will host on May 1st at 7PM on our Facebook page (https://www.facebook.com/sunsetholler/). This meeting is intended to be an opportunity to reveal the progress that has been made on the design of the Amphitheater and to hear from members of the local community on ideas you might have for how the project can progress moving forward. In the meantime, if you’d like to learn more about the project, head on over to https://www.sunsetholler.com/ for more information.